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Policies

  1. Active Participation
  2. Code of Conduct
  3. Cost
  4. Communications
  5. Weather
  6. Illness

Active Participation

Since we function as a community, all members are asked to contribute to the workload. Everyone is asked to participate by accepting some type of role and responsibility toward fulfilling the group’s mission. The advisory board will work with each family to identify those unique spiritual gifts that might help to serve our group. All will give what they can, and the Lord fills in the gaps.

All families who participate in the group are expected to have at least one parent at the event where they have children in attendance unless noted on the invitation for the event as unnecessary.

All families who participate in the group are expected to attend at least two events/activities each semester. We understand that life happens, and grace will always be extended to those members of our community who are unable to fulfill this expectation due to circumstances beyond their control (e.g. birth of a new baby, illness, etc.).


Code of Conduct

There is a written code of conduct for participation in this group.

All participating families must agree to and sign the code of conduct prior to participating in any activities.

We encourage all children over the age of ten, who are developmentally capable of understanding the code of conduct, to read and sign the code of conduct as well.

Please see  our full code of conduct.


Cost

Each family who participates in the group will be asked to pay $50 per year for their participation. These funds will go toward administrative costs such as facility use, programming supplies, website, etc.

In addition, each family will be required to purchase a t-shirt for each participating member of their family to be worn during field trips, liturgical celebrations, and other events where families will be representing our group.

Additional one-time charges may be incurred for participation in specific field trips, special projects, and activities.

Important: Financial assistance by way of a payment plan will be provided to families for whom participation is financially difficult. Please contact the treasurer to request an Angel Assistance Agreement. Your request will be kept confidential.


Communications

We will keep an email distribution list of all our current members. Anything related to group business will be sent to everyone on that list. If you have reminders or details for group events, or anything else that might be of interest to our group, please email the communications coordinator, Janae Spencer at [email protected] with anything you want passed on to the group.

By agreeing to participate in this group, you are acknowledging responsibility for providing a current email address and actively checking that email for communications from our group.


Weather

If Tyler Independent Schools are closed, all group events will be canceled that day.  If Tyler Independent Schools are delayed, group events will be determined by coordinators/leaders.

If there is inclement weather, please check your email before leaving home. We will send out weather-related event updates as needed.


Illness

We always want our families to participate in activities unless there is illness within your family, and then we want you to bow out and stay home.

A child who has any of the following conditions poses a risk to others and we ask that you keep your family at home until everyone has been symptom free for 24 hours without the aid of medication or until a doctor has determined that an illness is non-communicable.

  • A fever of 100 degrees of higher
  • Diarrhea
  • Vomiting-two or more episodes in a 24-hour period
  • Mouth sores or other rash or sores on body
  • Purulent conjunctivitis (pink eye) – pink or red conjunctiva with white or yellow discharge

We collectively appreciate consideration regarding illness and the need to limit the spread of germs within our little community.